We are looking to recruit a Legal Support Administrator to provide proactive support to our busy Commercial Property division.
The role is part time (20 hours per week) 9.30am-2.30pm days to be agreed.
The role will require excellent organisational skills and the aptitude to gain a good knowledge of our clients and work carried out.
You’ll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people – each chosen for their industry knowledge and passion for their field. We want to help you to reach your full potential, love the work you do and deliver the best results for your clients. It’s our goal to make you feel great about working with us, and we work hard to cultivate a culture that makes it easy for you to stay with us for many years.
Our national Commercial Property team has presence in all seven of our offices and consists of approximately 88 fee earners and support staff. We are consistently ranked in the Legal 500 and in Chambers & Partners with a focus on quality work with reputable clients. Nationally, we have 32 well-regarded partners, and we are continuing to grow with ambitious plans for the future so you would be joining us at exciting time.
Day to day, you’ll be successful in this role by:
Reporting to the Secretarial Team Co-ordinator, you will be assisting a team of experienced Legal Support Assistants who provide proactive support to our Commercial Property fee earners across five office locations.
The role will require excellent organisational skills and over time we would expect you to gain a good knowledge of our clients and the work we carry out.
Your regular duties will include:
- Managing our incoming post through our internal system Flowmatrix
- Dealing with general enquiries over the phone and by email and passing messages on.
- Keeping filing and e-filing up to date and accessible
- Drafting simple letters and emails
- Opening new and existing client files and dealing with the process from start to finish to include client matter inception, risk assessments and creation of client appointment letters and creation of electronic file management
- Archiving of client files both physically and electronically.
- Managing our internal anti-money laundering dashboard
- Deeds scheduling for projects.
- Collecting onboarding documentation to assist with new client file opening.
- Due to the nature of the work, you will be required to attend our Taunton office for this role.
- It is an integral part of this role that you comply with information security and all firm policies and procedures.
The role is right for you if:
Previous experience of working within an administration role would be of benefit but is not essential for this role. Full training will be given so this role may be of interest if you have recently left full time education. If you have a genuine interest in working within the legal sector providing key support to our fee earners as well as providing an excellent client experience, we would very much like to hear from you.
You will have strong task management and communication skills to meet the needs and priorities of the division and the expectations of our clients.
You will need to demonstrate that you are exceptionally organised and proactive, that you have a flexible ‘can-do’ attitude, and that you have the skills to work closely with various stakeholders and have direct contact with clients.
You will have excellent spelling and grammar and will be proficient with the usual Microsoft packages. You will also be comfortable with learning new databases and other software packages and have a keen interest in AI.
You should be able to demonstrate a solid level of academic achievement, with a minimum of 6 GCSE passes at grade 4 or above (or equivalent), including English and Maths.
We expect you to be someone who takes pride in your work and in providing a first class support service to our fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all of your work.
Finally, we are looking for someone who can demonstrate initiative and problem-solving skills and a willingness to learn and develop, which will help you thrive in this role.